Intimate Care Policy

1. Aims

This policy aims to ensure that:

  • Intimate care is carried out properly by staff, in line with any agreed plans
  • The dignity, rights and wellbeing of children are safeguarded
  • Pupils who require intimate care are not discriminated against, in line with the Equality Act 2010
  • Parents/carers are assured that staff are knowledgeable about intimate care and that the needs of their children are taken into account
  • Staff carrying out intimate care work do so within guidelines (i.e. health and safety, manual handling, safeguarding protocols awareness) that protect themselves and the pupils involved
    Intimate care refers to any care that involves toileting, washing, changing, touching or carrying out an invasive procedure to children’s intimate personal areas

Intimate care refers to any care that involves toileting, washing, changing, touching or carrying out an invasive procedure to children’s intimate personal areas

2. Legislation and statutory guidance

This policy complies with statutory safeguarding guidance

3. Role of parents/carers

Seeking parental permission

For children who need routine or occasional intimate care (e.g. for toileting or toileting accidents), parents/carers will be asked to sign a consent form

For children whose needs are more complex or who need particular support outside of what’s covered in the permission form (if used), an intimate care plan will be created in discussion with parents/carers (see section 3.2 below)

Where there isn’t an intimate care plan or parental consent for routine care in place, parental permission will be sought before performing any intimate care procedure

If the school is unable to get in touch with parents/carers and an intimate care procedure urgently needs to be carried out, the procedure will be carried out to ensure the child is comfortable, and the school will inform parents/carers afterwards

Creating an intimate care plan

Where an intimate care plan is required, it will be agreed in discussion between the school, parents/carers, the child (when possible) and any relevant health professionals

The school will work with parents/carers and take their preferences on board to make the process of intimate care as comfortable as possible, dealing with needs sensitively and appropriately

Subject to their age and understanding, the preferences of the child will also be taken into account. If there’s doubt whether the child is able to make an informed choice, their parents/carers will be consulted

The plan will be reviewed twice a year, even if no changes are necessary, and updated regularly, as well as whenever there are changes to a pupil’s needs

Sharing information

The school will share information with parents/carers as needed to ensure a consistent approach. It will expect parents/carers to also share relevant information regarding any intimate matters as needed

4. Role of staff

Which staff will be responsible?

Any roles who may carry out intimate care will have this set out in their job description.

No other staff members can be required to provide intimate care unless they have permission to do so

All staff at the school who carry out intimate care will have been subject to an enhanced Disclosure and Barring Service (DBS) with a barred list check before appointment, as well as other checks on their employment history

How staff will be trained

Staff will receive:

  • Training in the specific types of intimate care they undertake
  • Regular safeguarding training
  • If necessary, manual handling training that enables them to remain safe and for the pupil to have as much participation as possible

They will be familiar with:

  • The control measures set out in risk assessments carried out by the school
  • Hygiene and health and safety procedures
  • They will also be encouraged to seek further advice as needed

5. Intimate care procedures

How procedures will happen

Intimate care procedures will be carried out in the nearest disabled toilet with 2 members of staff present. Where it is not possible for 2 members of staff to be present, senior leaders will check with the staff member before and after the procedure and report any concerns.

When carrying out procedures, the school will provide staff with protective gloves, cleaning supplies, changing mats and bins

For pupils needing routine intimate care, the school expects parents/carers to provide, when necessary, a good stock (at least a week’s worth in advance) of necessary resources, such as nappies, underwear and/or a spare set of clothing

Any soiled clothing will be contained securely, clearly labelled, and discreetly returned to parents/carers at the end of the day

Concerns about safeguarding

If a member of staff carrying out intimate care has concerns about physical changes in a child’s appearance (e.g. marks, bruises, soreness), they will report this using the school’s safeguarding procedures

If a child is hurt accidentally or there is an issue when carrying out the procedure, the staff member will report the incident immediately to a first aider and the Designated Safeguarding Lead

If a child makes an allegation against a member of staff, the responsibility for intimate care of that child will be given to another member of staff as quickly as possible and the allegation will be investigated according to the school’s safeguarding procedures

6. Monitoring arrangements

This policy will be reviewed by Harsha Patel. At every review, the policy will be approved by the governing board

7. Links with other policies

This policy links to the following policies and procedures:

  • Accessibility plan
  • Child protection and safeguarding
  • Health and safety
  • SEND
  • Supporting pupils with medical conditions

Date of last review:
September 2023

Date of next review:
September 2024